Finance leaders have to know the allocation and usage of all IT resources (personnel, investments, and cost) to give recommendations for IT management decisions and actions. Furthermore, they have to support all operational activities.
Traditionally, the daily routine of IT Financial Managers and IT Controllers is consumed by consolidating unstructured data and information. This crowds out time for more important work. Therefore, Bee4IT minimizes the effort related to data consolidation and maximizes the support of demand-driven process optimization and strategy execution.
Check how to overcome those challenges using Bee4IT in the section below.
Determine the IT budget (OPEX and CAPEX) bottom-up by aggregating the planning of cost centers, services (run), and projects (build)
Adjust multi-level service and project cost allocation to products flexibly and transparent
Monitor planned and actual data using interfaces to financial systems for export of planning figures and import of actuals bookings
Ensure up-to-date financial planning data by establishing a rolling forecast for projects/services to reflect the changing needs of your organization
Move cost and delivery responsibility to the same person
Integrate all stakeholders, for example, into your project approval processes
Put your employees in charge of detailed planning of their efforts
Be aware of different information needs of stakeholders
Provide multiple views of the IT budget like run vs. change, internal vs. external, project and service portfolio cost, and business unit costs
Provide real-time data as well as planning snapshots
Use the same structure for planned, forecasted, and actual figures
“With Bee4IT we can now manage our complex process of IT cost allocation in one consistent and integrated planning tool.
The complete process of IT projects is now done in Bee4IT, starting with a high-level project planning, followed by the project budgeting, the print-out of standardized project scope statements, and the multi-level, automated approval workflow as well as the project controlling with overall evaluations of the projects by customer or other predefined criteria.
Overall, Bee4IT means a substantial standardization, automation, and optimization of our IT controlling processes.”
“With Bee4IT we achieve better results with less effort and in parallel, we integrate further IT Governance dimensions into one setup. Looking at today’s processes and outcome, we can hardly imagine how we managed to do, for example, our global financials before we had Bee4IT.”