What we do

Efficient Steering

Bee4IT Management Area: Efficient-Steering

Bee4IT Comb: Project and Service Orchestration (PSO)

Implement the right projects and services efficiently:

The IT Project Leaders continuously update project data like required budget, efforts of team members, and foreseen risks. Periodical status reports ensure high data quality.

 

Make sure all affected parties are involved in the decision process on project realization:

In Bee4IT, all projects are assessed by stakeholders like IT Controller, Project Management Office, and Enterprise Architect regarding project budget, accounting, resources, and impact on the Enterprise Architecture and the overall portfolio.

 


Actively manage the overall portfolio`s risk:

Project Leaders plan the financial risk volume of the particular projects and the likelihood of their occurrence. The weighted risk is then included into the overall IT budget. The overall portfolio risk can be regulated with a central risk buffer.

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Bee4IT Comb: Organization and Resource Management

Plan new hires strategically:

In Bee4IT, the resource planning is based on demands from projects and services.

The demand for hiring new internal or external resources (or for cutting projects) can be easily derived from the comparison of demands from all planned projects and services and the employees capacity.

 

Increase the performance of internal resources:

The staffing in Bee4IT is done jointly with managers, employees, and project and service leads.

Employees’ skills gained in previous projects and services can be considered for staffing.

The uncovered resource demands from projects show the demand for further internal educational offers.

Capacities, efforts, and results are monitored.

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Bee4IT Comb: Contract and Supplier Management

Optimize ordering based on project and service planning:

Better prices can be achieved by bundling demand for external resources from various projects and services.

Contract volumes can be increased or reduced at an early stage.

 

Create a solid partnership with important suppliers:

In Bee4IT, automatic reminders for follow-up tasks like re-negotiations, prolongations, cancellations, etc., can be used.

A fast communication with suppliers is enabled by providing all necessary data in one system. Important partners can easily be determined by knowledge of total order volumes and project and service participation.

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Transparency

Bee4IT Comb: Project and Service Orchestration (PSO) / Budgeting, Forecasting, and Charging (BFC)

Provide IT service operation with the agreed quality and cost:

In Bee4IT, services and changes in their planning are aligned with business by a standardized and transparent approval workflow.

Rolling forecasts allow flexible service planning in alignment with overall budget.

Service planning data and actuals (imported from financial systems) can be compared anytime.

 

Allocate service costs transparently back to profit centers:

Service costs can be allocated to products to mitigate unwanted subsidization and to support investment strategies.

Basic business demographics, volumetrics and product units can be used to drive simplified chargeback and showback goals.

With Bee4IT, the business customers get their desired level of cost transparency down to the product level.

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Bee4IT Comb: Budgeting, Forecasting and Charging

Control the overall IT budget:

In Bee4IT, OPEX and CAPEX are planned bottom-up by the Project and Service Managers continuously.

Up-to-date snapshots and overviews of rolling IT budgets are available anytime.

Bee4IT provides multiple views of the IT budget (for example, run vs. change, project and service portfolio, business unit costs, and many others).

Planned and actual data can be monitored (interface to financial systems).

 

Define the investment strategy:

Bee4IT provides standard and detailed investment business cases that consider business value, lifecycle costs, and total cost of ownership.

The effect of new projects on product prices can be simulated.

Bee4IT uses projects and service data as the basis for investment status reporting. This allows IT controlling to assess and evaluate project on-time and on-budget status, and formal benefits realization.

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Bee4IT Comb: Governance, Risk, and Compliance

Evaluate and reduce potential risks for the business in a funnel process:

In Bee4IT, potential risks and uncertainties are identified in security assessments based on your EA information, for example IT systems and business processes.

In second step, full in-depth assessments are focused on critical systems to identify issues and improvement measures.

Reports remind the assessors to conduct upcoming assessments.

Overlapping requirements from various authority documents are combined in generic security controls.

The status of measures based on the assessments can be tracked.

 

Determine reliable KPI for Enterprise Architecture:

Risk- and quality-based KPI for your EA from GRC, for example system health or business criticality can be derived automatically.

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Bee4IT Management Area: Transparency

Reliable delivery

Reliable delivery

Bee4IT Comb: Demand-to-Release

Prioritize business demands and track delivery of changes: 

In Bee4IT, the Global Process Owners prioritize and allocate the demands within the Enterprise Architecture.

The owner of the affected architecture element can see all demands for upcoming, current, and delivered changes related to that element on the fly.

 

Optimize the business spend by effectively leveraging technology: 

In Bee4IT, requests for changes and the efforts needed are assessed by the person implementing.

The demand from multiple customers or sources affecting a common asset can be bundled and processed in one change.

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Bee4IT Comb: Enterprise Architecture Management

Create transparency across the IT landscape:

In Bee4IT, IT systems are linked to their business use (processes/business objects).

Correct and up-to-date data is ensured  by making the system owners responsible for managing the data.

The lifecycle status of your IT systems and technologies is reviewed regularly.

 

Improve your IT architecture: 

In Bee4IT, processes and supporting systems are visualized and can easily be streamlined.

A roadmap of changes of your IT architecture can be maintained using the management modules PSO and D2R.

 

Align with your business:

With Bee4IT, a common language is enabled by tailored overviews for business on systems, processes, etc., company-wide available by web-publishing.

Visualized processes can easily be aligned with the strategic business goals.

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Bee4IT Comb: Enterprise Architecture

Create transparency across the business architecture: 

In Bee4IT, the company`s value chains and processes are visualized.

Correct and up-to-date data is ensured  by making the system owners responsible for managing the data.

 

Improve your business architecture:

In Bee4IT, visualized value chains and processes can easily be streamlined.

Process variants can be minimized to the necessary amount.

 

Align with your business:

With Bee4IT, a common language is enabled by tailored overviews for business on systems, processes, etc., company-wide available by web-publishing.

Visualized processes can easily be aligned with the strategic business goals.

Learn How  

Find out how we do it:

Bee4IT consists of leadership principles and management areas supported by a flexible technology.